Fleetat - Fleet Maintenance Software Technical Specifications

Centralized Fleet Operations

Fleetat consolidates vehicle asset tracking, inspections, work orders, fuel management, maintenance history, inventory, and reporting into a single cloud-native platform. Operators store detailed vehicle information and full maintenance histories in one searchable system, eliminating scattered spreadsheets. This unified control center reduces vehicle downtime and gives fleet managers real-time visibility to contain costs.

Work Order Cost Control

Each work order progresses through configurable statuses — from creation to completion — capturing detailed service labor and parts costs at every stage. Integrated reminders flag upcoming maintenance before it becomes overdue. This granular cost visibility enables fleet managers to identify high-cost vehicles and make informed replacement-versus-repair decisions.

Drag-and-Drop Reminders

Manage service and vehicle reminders visually by dragging and dropping schedule entries. The system automatically sends email and message notifications for upcoming and past-due items spanning preventive maintenance, tire life, licensing, permits, and reported problems. This proactive engine prevents roadside breakdowns and avoids regulatory penalties.

Digital Inspections & Issue Resolution

Replace paper checklists with electronic inspection forms, submissions, and checklists accessible to operators in the field. When an inspection uncovers a defect, the platform links the finding directly to a work order — creating a closed loop from discovery to resolution with full audit-trail visibility and time-stamped records.

Parts Inventory Optimization

Define parts catalogs, track stock levels, and monitor parts flow in and out of inventory within the same platform that manages work orders. Real-time stock visibility prevents repair delays from stockouts while avoiding the working-capital drain of overstock. Every dollar of parts spend is attributed to the correct vehicle and repair event.

Technical Datasheet

Deployment Model

Cloud-native, web-based platform with responsive interface

Vehicle Management

Detailed vehicle and asset data storage, full maintenance history tracking, vehicle assignment via drag-and-drop

Work Orders

Multi-status work order lifecycle, service and parts cost tracking per repair, service reminders

Inspections

Digital inspection forms, electronic submission and checklists, issue tracking linked to work orders

Reminders

Drag-and-drop scheduling, automated email and message notifications for upcoming/past-due maintenance, tire life, licensing, permits, reported problems

Parts Inventory

Parts catalog definition, stock level tracking, inbound/outbound inventory flow management

Fuel Management

Fuel consumption tracking and reporting

Reports

Total cost reports, customizable query-based filtering, dashboard analytics, exportable data

Platform Functions

Inspections, issue tracking, work orders, fuel management, maintenance history, inventory management, reporting and analytics

Scalability

Flexible feature packaging by business type, user count, and budget; adaptable from small fleets to enterprise

Development Model

In-house continuous development, user-requested feature enhancements

Support

Personalized phone and email support during business hours

Fleetat - Fleet Maintenance Software